Balderton Parish Council
Minutes of the New Hall sub committee (formerly
called Pavilion sub committee) meeting held on Thursday June 1st 2006 at 10am in
the Council Hall.
PRESENT Councillors Allsopp, Colman, Gibson, Jarvis Mortimore and White
with the Clerk.
APOLOGIES were received from Councillor Miss Watson and Mr Lecutier.
0011 Chairman
Cllr White was nominated and duly re-elected as sub committee Chairman.
0012 Declarations of Interest
None were made.
Mr Avison of Beckside Buildings, and Mr Chris Douglas the Council’s independent
building inspector joined the meeting and gave an update on progress to date.
The building work is slightly ahead of schedule and going smoothly to date. They
were thanked for their information and they left the meeting.
0013 New Hall
Members discussed and gave consideration to the following subjects as part of
initial issues which may form part of a management plan for the new facility:
a) Staffing
The need of a caretaker for the building was discussed. The situation will be
monitored in the early stages to better ascertain requirements once the building
is in use. The caretaker/attendant could also oversee weekend sporting activity
when there are no other staff on site – weekend activity will be monitored by
members. This post could be full-time or job share with part time employees.
Enquiries will be made with existing staff to ascertain availability/willingness
to take on extra duties and hours in the interim.
b) Promotion
Members considered that the new facility should be widely promoted early to
increase awareness of the venue’s availability and suitability for Christmas
party bookings. The Newark Advertiser could be asked to do a feature on the new
hall when a Balderton Page is planned for the newspaper. The Council’s web-site
can be altered now to detail progress and highlight the new facility including
photographs – the Clerk undertook to liaise with the web designer.
c) Equipment
Discussion took place on new equipment and furnishings for the hall including;
1. internet/broadband access for the office and business corporate hirers – the
Clerk undertook to make initial enquiries with the Council’s existing internet
service provider.
2. furniture – seating/tables for both reception parties and meetings, crockery,
glassware and cutlery, larger kitchen equipment such as cooker, fridge,
dishwasher etc. Cllr Allsopp undertook to obtain brochures with options and
prices.
3. a loop hearing system for the meeting room – enquiries will be made to
ascertain if this is a
requirement under the Disability Discrimination Act.
d) Hire Rates and Charges
Details of other venue hire charges and fees will be obtained in order that
appropriate rates can be determined.
e) Licensing
It was considered that a full licence will be necessary for the new building.
Enquiries will be made with a local publican to consider the possibility of
running the bar on a partnership basis.
f) Funding
Owing to the shortfall in funding it was considered a sensible option to sell
the Council Hall and re-locate the Council administration staff to the new hall
and hold all council meetings there. The Council Hall has been estimated at a
value of £100,000. It was,
RECOMMENDED that the Council Hall be sold to help fund the project.
The meeting closed at approximately 11.45am